As paid time off (PTO) banks become a more common solution for companies to combine sick leave, vacation time, and personal days into one central storage area, other problems can arise. How do employees accrue time? How can they use it? What (if any) warning do they need to give in advance of taking a day off — or two, or three, or five?
PTO management becomes simple with a PTO tracking software. Automating the system will improve workplace efficiency as well as transparency. Managers can easily see and respond to requests; employees can review their current PTO balance and request time off from anywhere they can access the Internet.
Sound good so far? Besides being simple to use, PTO tracking can save companies money. In fact, a study by AppMail found that the process of requesting, reporting and tracking PTO is often “manual and cumbersome” for most companies.
“Companies also typically allow the employee to initiate and follow up on the process of requesting time off. Using an honor system for reporting time off […] means no checks and balances exist to ensure that that employees don’t, intentionally or unintentionally, neglect to report PTO,” reports the Silicon Valley / San Jose Business Journal.
PTO tracking software that lets employees enter their PTO into a real-time system creates a more accurate picture of PTO use. Employees no longer have to worry about their request getting lost in the shuffle (sometimes literally); it only takes a few mouse clicks. Employers can track reports and provide management tools to track and address absenteeism. Awareness of who is using what time when saves money in both the short and long term.
Companies that stay with a more traditional division of paid time off into vacation, sick time, and personal days also benefit from PTO software like iEmployee online PTO tracking. Categories are effortlessly defined and maintained so that employees can see their accruals and plan accordingly. Calendar functions help make sure the coverage exists for when an employee requests some PTO; you’ll never have to worry about an entire department requesting the same week off again!
By combining a powerful PTO management software with clear explanations of your PTO system, you’ll avoid potential PTO tracking pitfalls, keeping everyone from employees to managers to HR personnel happy.
Photo courtesy of dilivion
